Company Coordinator Guide


Thank you for taking on the role of Company Coordinator! Your involvement in your company's experience in Corporate Challenge is incredibly important and we are here to make your job easier so don't hesitate to contact us at corporatechallenge@tntevents.ca if you have any questions.

This guide will outline important information and deadlines as well as some tips on how to get your company involved now that you have registered to participate.


DATES

DATES AND DEADLINES
Mark your Calendars!

February 1 - June 1, 2024
Blood Donor Challenge 

February 21, 2024
AGM/Company Coordinators Meeting (virtual)
All 2024 Sport Rules posted
Sport Commitment Form open

March 15, 2024
Company Registration Deadline

April 12, 2024
Sports Commitment Deadline for the following events:
  • Bingo
  • Bunnock
  • Horseshoes
  • Lawn Bowling
  • Mario Kart*
  • Near-Beer Pong
  • Obstacle Course
  • Pickleball
  • Slo-pitch
  • Spike Ball
  • Team Trivia*
  • Unknown Challenge
  • Volleyball
*Team Trivia & Mario Kart were originally on the May 3 deadline list but we have moved them so that we can determine if we need 2 nights for the Trivia event and number of courts for Mario Kart.  We apologize for any inconvenience.

April 22, 2024
Volunteer SignUp opens

May 3, 2024
Sports Commitment Deadline for the following events:
  • 5K
  • Acts of Kindness
  • Blood Donor Challenge
  • Board Games
  • Bowling
  • CEO Challenge
  • Chef Joey
  • Crib
  • Eight Ball
  • Golf
  • Park Games
  • Scavenger Hunt
Pep Rally Food Ticket Order Form Deadline


May 7, 2024
Company Coordinators Meeting - In-person at the Shaw Theatre at NAIT
5:30pm - Click here for a parking and location map.

All Schedules Posted

May 15 - June 9, 2024   THE GAMES




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TEAM SIZE

EVENT PLAYER SUMMARY

​Click here to see a summary of team size requirements for every event.

VOLUNTEERS

VOLUNTEER INFORMATION

Each year, Corporate Challenge counts on over 1800 volunteers to help make the Games happen!  We simply couldn't run the games without the assistance of the company volunteers!

Whether it is scorekeeping at Volleyball, registering participants at the 5K run or keeping score at Board Games- each and every volunteer shift is vital to the success of the Games.

As part of your company's commitment to Corporate Challenge, your company is required to provide volunteers…PLUS it’s a great way to get more of your company participating in the Games!

VOLUNTEER ASSIGNMENTS 
We use SignUp to allow companies to sign up for the volunteer shifts they want to select.  You will need to log into our SignUp page and choose from all the shifts available. The SignUp link will be sent directly to Company Coordinators. They can then go in and pick all their company's shifts or can send the link to individuals within their company to pick the shift they want.  
We will still have a requirement for each company to fulfill a minimum number of shifts.  You will be responsible for making sure you sign up for the number (listed below) based on your division.  

CLICK HERE TO SIGN UP FOR YOUR VOLUNTEER SHIFTS  
We're using SignUp to organize our volunteer shifts.

Here's how it works in 3 easy steps:

1) Click this link to see all our volunteer shifts on SignUp
2) Review the options listed and choose the spot(s) you like.
3) Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.

Note: SignUp does not share your email address with anyone. If you prefer not to use your email address, please contact me and I can sign you up manually.


VOLUNTEER REQUIREMENT
This is the MAXIMUM number of volunteers that will be required by companies in each of the three divisions.  These numbers are subject to change.

Blue – 6
Yellow – 8
Red - 12

Please note that we don't always require the maximum number of shifts to all companies.  

VOLUNTEERS 
  • ​Do NOT have to be employees of your company (friends, family are eligible)
  • MUST be at least 18 years of age
  • Will receive a Corporate Challenge Volunteer lanyard
  • Are not permitted to bring along their pets or children
  • Must stay for the entire assigned shift

VOLUNTEER FULFILLMENT POINTS
  • All teams that fulfill their volunteer shifts will be awarded 10 overall points. 
  • You will still recieve your 10 points if you have a shift cancelled by us or if we do not require you to fulfill your maximum number of shifts as noted above.

VOLUNTEER DUTIES
Click here for a complete list of volunteer roles and their descriptions.


VOLUNTEER NO SHOW PENALTIES
Companies that do not provide the volunteers requested will:
  • receive a 3 Overall Point deduction for each volunteer shift that is not fulfilled
  • be banned from the Games for the next year at the discretion of the Games Management. 
  • Corporate Challenge reserves the right to disqualify your team from sports/events if your volunteers do not show up for shifts scheduled at the same time as your competition.  


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FACILITIES

FACILITIES

Click here to see a complete list of the event venues, inclucing addreses.  

RECRUIT

RECRUIT


  • Recruit captains
    • Don’t attempt to do it all alone! Your first and most important job as the Company Coordinator for your team will be to recruit some enthusiastic assistants early and keep them informed. We cannot tell you how important this is in making your job easier and keeping the Games running smoothly. Here are few captains you'll want to recruit:
      • Sport Captains - recruit at LEAST one captain for each sport you are competing in. 
      • Blood Donor Captain 
      • Volunteer Coordinator
      • Spirit Captain - great spirit earns you overall points, so have someone lead your Spirit Team

  • Recruit players
    • Your captains will help you with this - ensure you have the right number of participants for every event.
    • Click here for a small promotional poster you can use to promote the Games 


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DIVISIONS

2024 TEAMS BY DIVISION

Click here to see a complete list of the 2024 participating companies and their divisions.




HR LETTER

HR LETTER

HUMAN RESOURCE LETTER (Click here for sample)
  • In an effort to make the registration process easier for your athletes and volunteers, we highly recommend you provide a Human Resource letter signed by your Human Resources Director – ALPHABETIZED BY LAST NAME. This letter can then be carried by each Team Captain to prove each participant works for your company. 



COMMS

COMMUNICATE


  • Get the word out about the upcoming Games. Send out emails, put up posters, tweet, post on instagram, share on Facebook... do whatever works best to get the word out to your employees.
  • Join our Discord server
    • Check out our Discord 101 Guide.  All the details you need to get set up and using Discord. Plus we've created a video to help you understand Discord - click here to watch!
    • This is a great place that Company Coordinators or participants can join to keep in the loop and connect with other participants but it is only required for one event this year - Scavenger Hunt
  • Remind your participants to sign up as a Corporate Challenge Insider!
    • Corporate Challenge Insiders get news and information directly to their inbox! PLUS, they have exclusive opportunities to win great merchandise and prizes! Click here to become an insider today.
  • Follow us on social media to stay up to date!

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THEME

THEME
CC2024_main-logo.png

SIGN UP

SIGN UP


  • ​Sign up for your events! Just click on the button on each event page to sign your company up for the events that your employees will participate in.

  • Sign up your CEO 
    • Get your CEOs/Senior Managers involved and sign them up for the CEO Challenge. It’s a great way for them to show their support and they will earn extra Spirit points. For more information on the CEO Challenge click here.

  • Sign up for the Blood Donor Challenge
    • This event requires additional registration directly with Canadian Blood Services. For more information and to sign up, click here.

ORDER

ORDER

  • Show your Spirit
    • A great way to show your company spirit is to outfit your teams in team shirts or other fun merchandise - maybe a customized face mask! This year’s merchandise sponsor is gologo.ca. Please note that the Edmonton & Area Corporate Challenge name and logo is trademarked and gologo.ca is the only merchandiser with the rights to reproduce it. 
    • You can contact gologo.ca at 780-426-5646 or info@gologo.ca.
    • CLICK HERE to see the gologo.ca flyer with all the details about ordering shirts and other merchandise

ATTEND

ATTEND

First Company Coordiantors Meeting - February 21 at 5:30pm (VIRTUAL)

Second Company Coordinators Meeting - May 7 at 5:30pm